Exhibitor and Sponsor Information for the CASEM Annual Symposium

Waiting List

Exhibit space fills up quickly. In the event that all exhibit space is taken, companies wishing to participate in the show will be placed on a waiting list based on a first come, first served basis. A 50% deposit is required to be on the waiting list which will be refunded if there is no space available one week before the conference begins.

Cancellation

Cancellation of booth space must be made in writing. CASEM will refund 80% of the cost of booths cancelled up to March 15, 2026. Cancellation after that date will result in forfeiture of the entire payment.

Exhibit Space Reservation

Space reservations will be accepted in the order of Exhibit Space Agreement forms received by CASEM. Companies wishing to exhibit must submit a completed application (attached at the bottom of this brochure) with the full payment made payable in Canadian dollars to CASEM. Booth space will be assigned by sponsorship levels and then on a first come first serve basis. The assignment of booth space will be confirmed 1 month prior to the conference. CASEM reserves the right to makes changes in the assignment of the floor plan at any time.

Standard Freight

All exhibit material must be removed from the exhibit hall by Friday, May 1, 2026 – 10pm. All additional charges for freight will be at Exhibitor expenses.

Booth Staffing

As a courtesy to all participants and exhibitors, CASEM requests full cooperation in exhibits being opened on time each morning and being staffed during scheduled times through closing. Exhibitors should not leave booths unattended during exhibit hours.)

Booth Passports

CASEM is providing a booth passport to all conference attendees. The booth passport will encourage attendees to circulate in the exhibit hall and have the passport stamped or signed at each exhibit booth. In order to provide the attendees with enough time to complete the passport and in respect to other exhibitors CASEM is asking you not to tear down your booth before the end of the exhibit.

Exhibitor Prizes

We kindly ask all exhibitors to provide a gift from the company for the booth passport draw. The gifts can be handed in at the CASEM registration desk during the conference.

The draw encourages attendees to visit each booth at least once and get a signature or stamp from the booth personnel. We also ask exhibitors not to give out individual prizes at their booth but to donate them to the passport draw. Please label each prize with a company logo or business card.

Badges

Each person working in or visiting the exhibits will be required to register and wear an identification badge provided by CASEM. Each representative must wear the official badge at all times while in the exhibit area. Please make sure to submit the name of your representatives’ names in advance so badges can be provided in your booth kit.

Storage

There will be NO on-site Exhibitor Storage of empties available. Should off site storage be required by the exhibitor contact the exhibitor company.

Official Services Provider

GES Canada

Shipping & Receiving

More details coming soon.

Electricity and Internet Access

More details coming soon.

Free WIFI is available in the exhibit hall.

Insurance

Each exhibitor shall, at their sole cost and expense maintain throughout the meeting comprehensive liability insurance against claims for bodily injury or death at the meeting. The exhibitor is also responsible for the appearance and cleanliness of their booth at all times. CASEM, AQMSE and the Hotel Bonaventure reserve the right to arrange cleaning at move-out, if required, and invoice the appropriate Exhibitor accordingly.